---
title: Data Entry & Management
description: How to handle data entry and management in the Data Tool.
---

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# Data Entry & Management

**Table of Contents:**

[What is the difference between a student and a record?](https://knowledge.mckinney-vento.org/knowledge/data-tool/data-entry-management#difference-student-and-record)

[Adding Students in the Data Tool](https://knowledge.mckinney-vento.org/knowledge/data-tool/data-entry-management#adding-students-hub)

[Adding Siblings and Syncing Data Between Siblings](https://knowledge.mckinney-vento.org/knowledge/data-tool/data-entry-management#adding-siblings-syncing-data)

[Adding Records in the Data Tool](https://knowledge.mckinney-vento.org/knowledge/data-tool/data-entry-management#adding-records-into-tool)

[Downloading Student and District Information](https://knowledge.mckinney-vento.org/knowledge/data-tool/data-entry-management#download-student-district-information)

---

### What is the difference between a student and a record?

When inputting information into the data tool, you will encounter two distinct categories of ‘files.’ You will have the option to input student information as well as add records.

**Student** – This section contains essential information about an individual student, including their first and last names, date of birth, identification number, gender, ethnic background, academic year, residential and mailing addresses, and details about siblings.

**Record** – Within this, you will find comprehensive particulars concerning a student, including nighttime residence, physical and mental wellness, details pertinent to Title 1 involvement, student-related documentation, expenses received in that school year, and other related information.

To learn more please watch the video below.

<iframe loading="lazy" src="https://player.vimeo.com/video/938635637?h=3c6053bd1d&amp;app_id=122963" width="426" height="240" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" title="Data Tool Training - Students vs Records" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

### Adding Students in the Data Tool

<iframe loading="lazy" src="https://player.vimeo.com/video/938640084?h=f8ab7ebca3&amp;app_id=122963" width="426" height="240" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" title="Data Tool Training - Creating Students" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

### Adding Siblings and Syncing Data Between Siblings

<iframe loading="lazy" src="https://player.vimeo.com/video/938645271?h=abc42aa9f7&amp;app_id=122963" width="426" height="240" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" title="Data Tool Training - Connecting Siblings and Syncing Data" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

### Adding Records in the Data Tool

<iframe loading="lazy" src="https://player.vimeo.com/video/938647839?h=7b47258ba7&amp;app_id=122963" width="426" height="240" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" title="Data Tool Training - Records" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

### Downloading Student and District Information

<iframe loading="lazy" src="https://player.vimeo.com/video/938657823?h=fffe612eca&amp;app_id=122963" width="426" height="240" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" title="Data Tool Training - Exporting Data" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

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    - [Data Entry and Management](https://knowledge.mckinney-vento.org/knowledge/data-tool#data-entry-and-management)
    - [District Level](https://knowledge.mckinney-vento.org/knowledge/data-tool#district-level)
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